Overview
See how DealerSpot connects inventory, customers, deals, marketing, and daily operations for independent dealerships.
DealerSpot gives independent dealers one place to run the work that moves a vehicle from acquisition to sale. Inventory, customers, deals, documents, scheduling, reports, and your public website stay connected instead of living in separate systems.
New to DealerSpot? Follow Quickstart for the first complete workflow, or open Basics to learn the dashboard. Already using DealerSpot? Choose the area you need below.
Inventory
Create a draft, complete the vehicle record, control the public listing, track expenses, and manage non-sensitive supporting files.
Contacts
Keep customer details, vehicle interests, notes, activity, non-sensitive uploads, and related deals on one record.
Transactions
Connect buyers and vehicles, record deal terms, calculate or enter taxes, handle trade-ins, and prepare available forms.
Storefront
Turn Listed inventory into a branch website where shoppers can browse vehicles and submit their interest.
Follow the sale from start to finish
DealerSpot centers the dealership workflow on three records:
- A vehicle starts as Draft while your team completes its details, listing copy, photos, expenses, and documents.
- A contact collects the buyer's profile, interests, activity, and uploaded files.
- A transaction connects one vehicle with one or more contacts and the team members working the deal.
When a vehicle becomes Listed, it can appear on the storefront for its dealership location. When a transaction becomes Complete, DealerSpot tries to change attached contacts to Customer and can mark the vehicle Sold.
This connection reduces repeated entry. The same vehicle, customer, location, and deal information can appear in reports and available forms.
What DealerSpot helps you run
| Area | What it connects | Why it matters |
|---|---|---|
| Inventory | Vehicle details, listings, photos, expenses, supporting files, and interested buyers | Keeps merchandising and internal records attached to the same vehicle |
| Customer management | Leads, prospects, customers, interests, notes, and transactions | Gives the team shared context for each conversation |
| Deal management | Buyers, vehicle, managers, sale terms, financing, taxes, trade-ins, and forms | Keeps the working deal in one record from Pending to Complete |
| Marketing | Storefront, posts, vehicle descriptions, and Facebook Marketplace workflows | Reuses inventory and branch data when presenting vehicles to shoppers |
| Operations | Calendar, activity, branches, team access, Spot, and reports | Helps owners and managers coordinate work and review performance |
Dealerships and branches
A Dealership can have one or more locations. DealerSpot calls each location a Branch. Each one can have its own address, contact details, team members, inventory, branding, website address, and storefront.
DealerSpot calls each dealership location a branch. Owners and Admins can work across all locations. Members usually work in the locations assigned to them. The location selected at the top of the dashboard changes many lists, totals, and shortcuts.
Start with the branch
Assign records to the correct branch before publishing inventory or creating a deal. Branch assignment controls which storefront shows a public record and which location appears in reports.
Start in three steps
- Open Basics and choose the dealership location where you are working.
- Follow Quickstart to create a Draft vehicle, a contact, and a Pending transaction.
- Check team access, location details, and the storefront before adding more records.
Choose your starting point
Quickstart
Create a vehicle, contact, and transaction from start to finish.
Basics
Learn the dashboard, location selector, search, pins, and notifications.
Evaluate the dealership website
See what shoppers can browse and how inquiries flow into Contacts.
Plans and Usage
Review included features, usage, locations, and extension access.
What DealerSpot does
DealerSpot records and organizes dealership work. It does not process a customer's payment, approve or service a loan, appraise a trade-in, or guarantee that a tax calculation or form meets every legal requirement. Review deal totals, financing disclosures, taxes, and forms under your dealership's policies before completing a transaction.
Explore more
Calendar
Schedule meetings, test drives, and tasks.
Reports
Analyze completed sales, expenses, profit, and tax records.
AI and Collaboration
Use Spot, vehicle copy generation, notes, mentions, and activity.
Chrome Extension
Import supported listings and prepare Facebook Marketplace posts.
Posts
Publish branch news, stories, reviews, and legal content.
Custom Fields
Standardize dealership-specific details across records.
Settings
Configure dealerships, locations, team access, plans, and AI guidance.