Add Vehicle
Create new inventory entries manually or via VIN lookup
Add vehicles to your inventory individually or use VIN lookup to auto-populate vehicle details.
Adding a Vehicle
- Navigate to Inventory
- Click Add Vehicle
- Choose your entry method:
- Enter VIN for automatic lookup
- Fill in details manually
VIN Lookup
Enter the 17-character VIN to automatically populate:
- Year
- Make
- Model
- Trim
- Engine
- Transmission
- Drive type
- Body style
- Fuel type
VIN decoding works for most US vehicles. If lookup fails, enter the information manually.
Required Fields
At minimum, a vehicle needs:
- Year - Model year
- Make - Manufacturer
- Model - Model name
All other fields are optional but recommended for a complete listing.
Basic Information
| Field | Description |
|---|---|
| Title | Display title (auto-generated from year/make/model if empty) |
| Stock Number | Your internal reference number |
| VIN | 17-character Vehicle Identification Number |
| Vehicle Type | Vehicle type (Sedan, SUV, Truck, etc.) |
| Body Style | Body configuration |
| Condition | New or Used |
Specifications
| Field | Description |
|---|---|
| Mileage | Current odometer reading |
| Transmission | Automatic or Manual |
| Engine | Engine configuration (e.g., 3.5L V6) |
| Fuel Type | Gasoline, Diesel, Electric, Hybrid, etc. |
| Drive Type | FWD, RWD, AWD, 4WD |
| Color | Vehicle color |
| Door Count | Number of doors |
| Trim | Trim level |
Pricing
| Field | Description |
|---|---|
| Asking Price | Listed sale price |
| Retail Price | MSRP or market retail value |
| Pricing Strategy | Contact to See, Fixed, or Negotiable |
Pricing Strategies
- Contact to See - Price not displayed, customers must inquire
- Fixed - Non-negotiable price
- Negotiable - Price is a starting point for negotiation
Title Status
| Status | Description |
|---|---|
| Clean | Clear title with no issues |
| Rebuilt | Previously salvaged, now rebuilt and road-legal |
| Salvage | Declared total loss, may not be road-legal |
Rebuilt Vehicle Fields
If title status is Rebuilt, additional fields appear:
- Damage Reason (Collision, Fire, Fresh Water, Theft, Other)
- Rebuilder Name
- Rebuilder Address
- Certificate Number
Salvage Vehicle Fields
If title status is Salvage, additional fields appear:
- Source (Insurance Claim, Auction, Theft Recovery, Other)
- Provider Name
- Provider Address
- Certificate Number
- Salvage Date
Acquisition Information
Track how you acquired the vehicle:
| Field | Description |
|---|---|
| Acquisition Cost | What you paid for the vehicle |
| Acquisition Date | When you acquired it |
| Source | Trade-in, Auction, Direct, Wholesale, Lease Return, Other |
| Repair Cost | Cost of any repairs |
| Reconditioning Cost | Detailing and prep costs |
| Transportation Cost | Delivery or transport costs |
This information helps calculate your cost basis and profit margins.
After Adding
Once saved, your vehicle is created with Draft status. To make it visible on your storefront:
- Open the vehicle
- Change status to Listed
- Save changes